What This Notice Means
The IRS consolidated two employer identification numbers (EINs) in its records. One of them was assigned in error. The notice tells you which EIN is now your valid one.
This is an informational notice. There's no balance due and nothing to dispute unless the IRS got it wrong.
What to Do
- Keep using the EIN the notice designates as your valid EIN.
- Enter your business name exactly as it appears on the notice on all filings.
- Include a copy of your CP209 when you respond to any IRS notice or letter.
- Keep the notice with your permanent business records.
What Happened to Payments and Returns
Payments you made and returns you filed under the incorrect EIN were moved. Your valid EIN now holds the history of the number that was assigned in error.
Check that. Pull your account under the valid EIN and confirm the payments and filings you expect are there. If something is missing, call the number on your notice.
Update Your Systems
The problem started with two numbers. Make sure it doesn't come back. Update the EIN in your payroll software, with your payroll provider, with your bank for tax deposits, and with your accountant. Tell anyone who issues you information returns which number to use.
Using the old number on a future return or deposit can send it to the wrong account and set off another round of notices.
If You Think It's Wrong
If the IRS kept the wrong number, or merged accounts that belong to two different businesses, call the number on your notice right away. Have your EIN assignment letters and recent filings in front of you.
If an EIN mix-up has left your business account with balances or notices that don't make sense, call us at (813) 229-7100.